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Welcome

Trouble Logging In?

If you are still having difficulty accessing the EMS Portal, please call the Helpdesk at 804-888-9102.

The Helpdesk is available Monday - Friday during normal business hours, except for state/federal holidays.

Special Notice

If you are trying to schedule an appointment or have vaccination questions please use the vaccine help line. 877-VAX-INVA

Overview

Welcome to the Virginia EMS portal web site. As a reminder, your user ID is your Virginia EMS number. Your password is case sensitive.

If you are having trouble logging in, you can utilize one of the following to assist you:
    1. Click on the Reset Password link under the Sign In button on the right. This will allow you to reset your password based upon your security questions.
    2. Contact the OEMS/VDH Help Desk by clicking here. The help desk is available Monday through Friday during normal business hours, except for state/federal holidays.
    3. Email the VDH Helpdesk. Click on the Email VDH Helpdesk button on the right to send an email to the helpdesk.

Your Virginia EMS Portal is a powerful gateway to the Virginia EMS system. Through the portal you can:
    1. Update your address.
    2. Keep your contact information up to date.
    3. Change your password.
    4. Change your Security question.
    5. Check your CE.
    6. Confirm your recertification eligibility.
    7. Obtain your eligibility to test letter for access to Va. Consolidated Test Sites and National Registry psychomotor examinations.
    8. Initiate affiliating with an EMS Agency.

If you have any suggestions for improving the Virginia EMS Portal, please email your suggestions to Chad Blosser at chad.blosser@vdh.virginia.gov.

Symposium Call for Presentations

The 42nd Annual Virginia EMS Symposium, scheduled for November 9th through 13th, 2022, is one of the nation's premier educational opportunities for EMS providers and Registered Nurses to obtain continuing education and network. Each year, more than 1500 registrants choose from over 350 different programs over the 5-day event. National and local educators participate to make this event one of the top pre-hospital educational opportunities in the country. The Symposium has multiple tracks covering Administration, Airway, Respiration, Ventilation, Cardiology, Critical Care, Educator, Heath & Safety, Leadership & Management, Medical, MIH-CP, Operations, Pediatric and Trauma. Sessions generally run 1 hour with the exception of our specialty classes that vary in length from 3 hours up to a total of 24 hours.

The Symposium Call for Presentation Web Portal allows you to submit proposals for the annual Virginia EMS Symposium. Once you set up your account, you will be able use this portal to submit and keep track of the status of your proposals as well as review, update and submit previous submissions. You can even start a proposal and save it to finish later if necessary. Once your proposal is submitted, it will be reviewed by the EMS Symposium Committee. If selected, you will be notified by a member of the Virginia Office of EMS.

Note: Prior to clicking the "Submit To Committee" button on the summary page, your application is considered incomplete. You must enter all required information and click the "Submit To Committee" button in order for your proposal to be considered by OEMS.

Virginia EMS Symposium categories allow for didactic as well as psychomotor activities and encourage faculty to include appropriate innovative information as part of the continuing education program. Hands-on classes are always popular! Educational categories include:

Administrative: These programs are typically Virginia specific offered by the Virginia Office of EMS that pertains to the Virginia EMS system.

Airway, Respiration, Ventilation:The Airway, Respiration, Ventilation category provides topics that involve the pathophysiology of ventilation, respiration and the use of airway, oxygenation, ventilation devices in the management of airway, oxygenation, ventilation compromise.

BLS Academy: The Academy is specifically designed for EMTs to comply with category 1 (NCCR) requirements for recertification.

Cardiology: Cardiology addresses the anatomy, physiology and pathophysiology of the cardiovascular system including risk factors and prevention strategies. This track addresses complex issues including but not limited to stroke, acute coronary syndrome, heart failure, hypertensive emergencies, vascular disorders, and cardiac rhythm disturbances.

Educator: Whether a novice or experienced educator, this track is for educators who desire access to the latest in educational methodology, alternative teaching methods, student motivation, engagement and interaction. Tips and tricks on how to design your curriculum and evaluation tools to enable your students to succeed are presented.

Health and Safety: Health and Safety provides information on provider health and safety as it relates to pre incident, incident, and post incident activities, including (but not limited to) physical fitness, nutritional health, ambulance safety/design, impact of shift work, and roadway incident safety.

Leadership and Management: Leadership provides tools and techniques for EMS management and supervisors. It is also appropriate at the provider level to share valuable information that will help with their upward mobility and career planning at the EMS Agency level.

Medical: Medical applies assessment findings with principles of epidemiology and pathophysiology to formulate a field impression and implement a comprehensive/disposition plan for a patient with a medical emergency.

Operations: In addition to offering information to assist with the day-to-day operations of the EMS agency, topics include At Risk Populations, Pediatric Transport, Safety, Affective Characteristics, Crew resource Management and Research as well as other topics included in the 2016 NCCP.

Pediatric: This track separates out general pediatric trauma, medical, and airway classes into a single track so that these highly sought after topics can be easily found. Note that with the Virginia CE program now mirroring the National Registry, many of the pediatric topics are included in the Trauma, Medical, Airway - Ventilation - Oxygenation, and Operations area numbers.

Trauma: Trauma applies assessment findings with principles of epidemiology and pathophysiology to formulate a field impression and implement a comprehensive/disposition plan for a patient with a trauma related emergency.


We hope you will consider submitting a presentation proposal for the 42nd Annual Virginia EMS System. We would love you to join our EMS family.

Symposium Registration

Welcome to the 43rd Annual Virginia EMS Symposium registration. The EMS Symposium is scheduled for Wednesday, November 09th through Sunday, November 13th and will be held at the Norfolk Waterside Marriott. More than 350 educational sessions distributed over 13 course tracks for EMS providers, nurses and physicians will be offered this year.

There are two methods to register for the EMS Symposium, online and by paper registration. There is no onsite registration.

Online Registration
Online registration is preferred and can accommodate group registration. The online registration process has many new options to assist you in selecting the educational sessions that best meet your EMS educational needs.
Online registration allows for credit card and invoice payments. EMS agencies and organizations that make payment for multiple individuals from their agency to attend Symposium should instruct individuals to register and generate an invoice. Individuals can print the invoice after completing the registration process and submit the invoice to the paying organization. When payments for group registrations are submitted, please include all invoice numbers with the payment. Once payment is processed, each registrant will receive an email that includes confirmation of their itinerary. If paying by check, be sure to include the invoice number(s) on the check and make the check payable to the Virginia EMS Symposium.

Paper Registration
Paper registrations must include an email address along with an acceptable form of payment. Credit card payment is only processed online. Checks are acceptable and should be made payable as instructed on the invoice. Once payment is processed, the registrant will receive an email that includes a list of classes they are registered to attend at symposium.

The Virginia EMS Symposium Committee has designed an exceptional educational experience and looks forward to seeing you at the 43rd Annual Virginia EMS Symposium where you will receive "an education for life".

Registration is scheduled to close October 01, 2022 midnight. Registering early assures greater selection of classes, especially for those classes with limited availability.

Registration Questions
Web Support: If you are registering online and have technical support questions, please email the Symposium Help Desk at OEMS-AppSupport@vdh.virginia.gov
Payment Support: If you have questions about your registration payment, please call Sandi McGrath at 866-992-3637 or email symposium@vaems.org
General Registration Inquiries: For general Symposium registration questions, please call 804-888-9110.

EMS-Grant Information Funding Tool (E-Gift)

Welcome to the EMS-Grant Information Funding Tool (E-Gift), the new Rescue Squad Assistance Fund (RSAF) online grant application system. The E-Gift will replace the Consolidated Grant Application Program (CGAP), the software program used in the past. E-Gift automates the grant process by using a web-based system to pre-populate your agency data making the grant process easier to navigate. We know you will find this user-friendly tool useful in your grant application writing and submission process.

The E-Gift system requires three types of users: an Authorized Agent, a Financial Officer and an Agency Operational Medical Director. The Authorized Agent, or grant submitter, is the person who has the ability to create and make any necessary modifications to the grant. The Financial Officer will have the capability to review and e-sign the grant. Follow the guidelines below to create these user types. The Agency Operational Medical Director (OMD) will have the capability to review and e-sign the grant. All OMD's have accounts already established with the Office of EMS. OMD's are required to use their existing account to log into E-Gift.

Licensed EMS Agencies: A licensed EMS Agency is an agency that is authorized by the Office of EMS to provide emergency medical services in the state as an EMS agency. If you are submitting a grant for a Licensed EMS Agency you need to contact your Licensed Agency Super User to have your current EMS Portal account set up with E-Gift. The Agency Super User is the person who can access your EMS Agency Portal to update agency information, create user accounts, and handle affiliation requests from providers. If you don't know who your agency super user is, click here to search your agency to view your agency super user information.

Once your Agency Super User has granted you access login with the EMS Portal User Name and Password to the right of this screen.

Non-Licensed EMS Agencies: A non-licensed EMS Agency is an agency that is not authorized by the Office of EMS to provide Emergency medical services in the state (ex. EMS Regional Council, Community College, Sheriff's Office, 911 Centers, Volunteer Fire Department, etc) If you are submitting a grant for a Non-Licensed EMS Agency for the first time (using E-Gift) click on the blue button to the right of this screen that says REGISTER Once you have your account established, login with your assigned User Name and Password under EXISTING USERS and select SIGN IN.

Symposium Vendors

Vendors1

"An Education for Life" is the theme of the Virginia EMS Symposium which brings together EMS instructors and providers interested in generating new ideas and gaining valuable experience from the numerous seminars about life saving techniques. You will build new partnerships with the best minds in the business while making critical contacts with industry specialists.

Promote your products to over 1,300 career and volunteer EMS providers. There are 320 workshops in 15 tracks, which offer continuing education credit. Virginia's innovative and well-run Symposium attracts a solid group of dedicated EMS decision makers each year. The 2022 Virginia EMS Symposium celebrates the 42nd anniversary of this event with three exhibitor locations this year. The Marriott Norfolk Ballroom will be comprised of transportation-related exhibitors to include ambulances and other transportation displays. The Hilton Norfolk - The Main (the new Hilton property across the street from the Marriott) will host our large Exhibitor Hall on the 4th Floor in the Grand Ballroom. This year we will further expand our retail row location on the third floor at the Hilton, in the Hilton's exclusive Glass Exchange Rooms. This space is perfect for high-volume vendors that need extended vendor hours and more space to exhibit their products. We plan to have a lounge in the retail row area with refreshments and seating. There will be signage on the 3rd floor at all arrival points to Retail Row. Please patronize our special vendors during this venture which successfully was rolled out in 2021. Specific hours for each Retail Row vendor will be posted at their location.

The Office of EMS reserves the right to decline to permit an exhibitor to conduct and maintain an exhibit if, in the judgment of the Symposium Committee, the exhibitor or exhibit shall in any respect be deemed unsuitable. You must be licensed to sell your products in the Commonwealth of Virginia. Exhibitors are prohibited from playing recorded music, exhibiting outside of their assigned booth area or serving food or beverage.

Ambulance dealers MUST present the hall manager with a copy of their Virginia DMV Dealer's certificate upon arrival.

At least Twenty-five transportation-related displays and vehicles will be set up in the Marriott Norfolk Ballroom. There will be over 100 booths set up at The Main (HiIton Hotel) in the 4th floor Main Ballroom. For more information on the location of the booths within the room please refer to the illustrations in the vendor portal.

Standard booth rates are initially $900. Each booth will include pipes, drapes, a small sign identifying the exhibitor, two chairs and a skirted 6' table. Up to 7 vendors will be located at the Hilton's Glass Exchange Rooms on the 3rd floor at Retail Row. Rates include exhibitor badges/participants of up to 4 per booth. An additional fee of $25 per person will be charged for more than 4 participants per booth.

Vehicle spaces may be purchased for $2100 initially. All vehicle space locations can be changed by the Exhibit Coordinator as needed.

Vendor Appreciation Receptions will be held in both Vendor Halls. 2022 details to be announced.

No cancellations will be accepted after September 30, 2022 and no refunds will be made after that date. We reserve the right to relocate booths as needed.

Vendors2



Hilton exhibitor check-in and set-up times. NOTE: Exhibitors on Retail Row may be open before other booths and close after other booths. Marriott vendor schedule and hours will be posted soon.

Thursday, November 10
Load in 8:00 a.m. to 2:00 p.m.

Vendor Meeting
Friday Nov. 11, 3:00 p.m. to 3:15 p.m. Hilton 4th Floor Exhibit Hall

Exhibitor Breakdown
Saturday, November 12
Noon

Hilton Hall trade Show Hours
Thursday, November 10
2:00 p.m. to 7:00 p.m.

Friday, November 11
9:00 a.m. - 3:00 Break 3:00 - 5:00 p.m. Open 5:00 - 7:00 p.m.

Saturday, November 12
9:00 a.m. to Noon

Licensure, Compliance & Regulations

The Division of Regulation and Compliance is responsible for the licensure of EMS agencies and the enforcement of the EMS Regulations for Virginias EMS System.

The following links are provided for your convenience.